Teaching Paper: Privacy Policies – A Template for Ethical Data Management in Nonprofits
Dr. Anna Neya Kazanskaia
NEYA Global | NEYA Global Publishing
ORCID: https://orcid.org/0009-0009-5669-1676
DOI: https://doi.org/10.64357/neya-gjnps-vmda-tp-09
Abstract
Privacy policies are critical governance tools for nonprofits that collect and manage volunteer and beneficiary data. In the digital age, organizations must balance operational efficiency with ethical responsibilities for protecting personal information. This Teaching Paper introduces a Privacy Policy Template tailored for nonprofit contexts, including sections on data collection, use, sharing, security, user rights, and updates. Grounded in management theory (Drucker, 1990), strategic accountability (Bryson, 2018), and ethical evaluation (Patton, 2011), the paper explains how privacy policies enhance transparency, foster trust, and ensure compliance with data protection regulations. A case study illustrates how one nonprofit strengthened its digital credibility by implementing a privacy policy, while tips and reflection questions guide adaptation across diverse contexts.
Key Topics
- Privacy policy template for nonprofit governance
- Data collection, use, sharing, and storage
- User rights and transparency in volunteer management
- Case study: youth mentoring nonprofit in Eastern Europe
- Compliance with GDPR, CCPA, and local frameworks
- Challenges, reflection questions, and practical adaptations
Suggested Citation
Kazanskaia, A. N. (2025). Teaching Paper: Privacy Policies – A Template for Ethical Data Management in Nonprofits. Neya Global Publishing. https://doi.org/10.64357/neya-gjnps-vmda-tp-09
References
Bryson, J. M. (2018). Strategic planning for public and nonprofit organizations. Wiley.
Drucker, P. F. (1990). Managing the nonprofit organization: Practices and principles. HarperCollins.
Kazanskaia, A. N. (2025). Legal considerations in digital volunteer management: Compliance, data protection, and risk mitigation. Neya Global Journal of Non-Profit Studies.
https://doi.org/10.64357/neya-gjnps-le-di-vo-2025
Kazanskaia, A. N. (2025). Volunteer agreements - Foundations, applications, and a practical template (Teaching Paper). Neya Global Journal of Non-Profit Studies.
https://doi.org/10.64357/neya-gjnps-vmda-tp-02
Kazanskaia, A. N. (2025). Setting up a digital volunteer management system: Strategies, customization, and integration. Neya Global Journal of Non-Profit Studies.
https://doi.org/10.64357/neya-gjnps-se-di-vo-ma-2025
Kazanskaia, A. N. (2025). Annual impact reports - A strategic template for nonprofit accountability and communication (Teaching Paper). Neya Global Journal of Non-Profit Studies.
https://doi.org/10.64357/neya-gjnps-vmda-tp-05
Kazanskaia, A. N. (2025). Legal Guide to Digital Volunteer Management. NEYA Global Publishing.
https://doi.org/10.64357/legal-guide-digital-volunteer-management-2025
Patton, M. Q. (2011). Developmental evaluation: Applying complexity concepts to enhance innovation and use. Guilford Press.
Schwartz, P. M., & Solove, D. J. (2011). The PII problem: Privacy and a new concept of personally identifiable information. NYU Law Review, 86(6), 1814–1894.
